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Tuesday, July 12, 2016

STEPS ON HOW TO APPLY FOR AUTHENTICATION OF DOCUMENTS AT THE DFA (RED RIBBON)




STEPS ON HOW TO APPLY FOR AUTHENTICATION  OF DOCUMENTS AT THE DFA

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Going abroad is not an easy task.You need to prepare lots of documents and it takes more than your money to do it.You need to be ready and prepared just like you are going to war.
Getting the documents in the Philippines starting from a simple Residence Certificate(Cedula) takes a lot of patience.You need to go through endless queues,endure the hot weather,hot headed people and sometimes,even hunger.

One of these queues includes the authentication of documents at the DFA, Aseana. Although it will not take long and fortunately,you are going to do it in an air-conditioned room,you still need to go through some steps.


STEP 1.
Fill-out the Authentication Application Form that you can get from the Information section at the DFA,Aseana Authentication Division.Write legibly using a black inked pen.


Proceed to the Processing Window and present a valid ID upon submission of the documents.

STEP 3
Pay the corresponding fees to the Cashier.

For Expedite or Rush Processing(1 working day):  Php200/document
For Regular Processing (4 working days):               Php100/document

Step 4
Return duplicate copy of the receipt to the Processing Window.

STEP 5
Bring  machine-validated receipt and claim the Authenticated document on the indicated release date.

After claiming the Document,make sure that all entries are correct.In case that you found any error,you can proceed to the designated window to get it corrected.

The last step will be the filing-out of the
Authentication Client Feedback Form.This is something like an assessment based on your experience on how the Authentication Division of the DFA has served you.

Authenticated Documents are required  if you are going to use the said documents abroad.It certifies that the document is genuine.

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Why do we need Authentication from the DFA?


There are many instances where DFA authenticated documents are being requested, for instance when applying for visa or immigration in some countries. 

A document that has been duly authenticated in the DFA shall  be deemed valid  in another country. 
"The Department of Foreign Affairs (DFA) performs its authentication function/services in the context of 1963 Vienna Convention on Consular Relations. Given the existence of a multi-state system, aforesaid Convention stipulates that, among other things, the various kind of documents sourced from particular sovereign states (e.g. public documents, private documents, and commercial documents) shall have validity or operative effect in another sovereign state's legal jurisdiction after subjected to an agreed upon authentication procedure.
The DFA through the Authentication Division-Office of Consular Affairs may authenticate an act, deed documents etc. executed or sourced within Philippine legal jurisdiction by way of certifying said act, as follows: a) executed before a local notary public officer authorized to execute such functions, b) testified to by a public seal, c) rendered public by the authority of a competent magistrate, d) certified as being a copy of a public register. When these acts, deeds or documents have been duly authenticated by the Department, the receiving embassies or consulates or any other foreign legal entities are, in effect assured that aforesaid documents are in order or have been legalized in accordance with proper procedure. Foreign Embassies, Consulates and foreign legal entities may or may not require the authentication of documents sourced from the Philippines for use within their respective jurisdictions. However, under rules of reciprocity in international relations, sovereign states normally require authentication of foreign documents to be used.
The DFA authentication attest to the genuineness of the signature appearing on the attached certification for the purpose of identifying a specific document and giving credence to the official acts of the notary public or certifying officer thereon for use, if and when required, as instrument of evidence in foreign countries. As such, the DFA certification/authentication does not, per se, authenticate the validity/efficacy/enforceability of the basic document itself. However, the Authentication Officer is impressed with duties calling for carefulness and faithfulness whereby he must inform himself of the facts to which he intends to certify and avoid participation in illegal enterprises.
source
 What type of documents need authentication?
The following documents can be authenticated.
1. NBI Clearance
2. NSO issued documents in security paper including CENOMAR
3. Barangay Certification w/ Mayor Certification*
4. Police Clearance*
5. Affidavits of Employment, Trainings/Seminars,  and Baptism/Confirmation w/ Regional Trial Court (RTC) Certification*
6. Other Notarized Documents(SPA, Affidavit of Support and Guarantee, Consent, etc.) with RTC Certification*
7. Medical Certifications authenticated by DOH
8. PRC Documents**
9. LTO License Certification(issued by LTO main office only)
10. Foreign Documents authenticated by the Philippine /Consulate or documents authenticated by Foreign Embassies/Consulates based in the Philippines.
11. School Records (TOR, Diploma, Form 137, etc) w/ CHED, TESDA, or DEP-Ed Certificate of Authentication and Verification (CAV)**
12. School Records with CAV issued by State Colleges and Universities**
In Addition, regardless of affinity, an applicant may send an authorized representative to apply on his behalf. Authorized Representative must have a valid ID and has to present a signed authorization letter or SPA from the applicant, a photocopy of applicant's ID bearing his signature, and a photocopy of the authorized representative's ID.
According to the Authentication Rules and Regulations (ARR) of the Department of Foreign Affairs, beginning 21 March 2016, an authorized representative is only allowed to process and claim documents on behalf of the owner provided that he/she presents the following:i. His/her own government issued identification card and a photocopy thereof;
ii. A Special Power of Attorney (SPA) from the owner of the document; and
iii. A copy of the applicant's passport or a copy of any identification card bearing the signature of the applicant.
However, a representative is limited to file and/or claim documents of only 10 applicants per week. Further, the SPA must indicate the name of the representative.
Note:
1. * Issued within Regions I, II, III and CAR.
2. **Issued within the NCR, Regions I, II, III and CAR.
3. In case the document needs further verification, the applicant is advised to file at Authentication Division, Aseana      Building, corner Bradco Ave., Macapagal Blvd. Parañaque City.
4. Liaison Officers of Recruitment Agencies are not allowed to transact authentication services at any Regional Consular Office (RCO).

WARNING!

DO NOT ATTEMPT TO SUBMIT FAKE DOCUMENTS!
Any fake or tampered documents submitted for authentication are subject to outright seizure upon proper determination by the DFA Authentication Officer. holder of said documents, as well as fixers are liable to prosecution.

ADVISORY
Unclaimed Documents will be disposed  after three months from Date of Release.

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Dominador Say, undersecretary of the Department of Labor and Employment (DOLE), said that talks are underway with Chinese embassy officials on this possibility. China’s five major cities, including Beijing, Shanghai and Xiamen will soon be the destination for Filipino domestic workers who are seeking higher income.
©2016 THOUGHTSKOTO