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Tuesday, October 25, 2016

REQUIREMENTS AND PROCESSES FOR LATE REGISTRATION OF BIRTH, DEATH, AND MARRIAGE CERTIFICATE



Around 8 million Filipinos have not registered their names upon birth and therefore they cannot avail their civil and democratic rights such as secondary education and the right to vote.

According to Child-centered Plan International, a non-profit organization that two out of 10 children in 500 communities are not registered at birth in the Philippines.

Because of this, many children are denied of enrollment or can not graduate from high school because they have no birth certificates to prove their age or identity.

If you are one of those 8 million Filipinos who doesn't have a birth certificate or no record  in National Statistics Office (NSO) or in Local Civil Registry,  it is not too late. Also, we include in this post the process and requirements for late registration of death and marriage.


DELAYED REGISTRATION OF BIRTH

IF THE PERSON IS UNDER EIGHTEEN YEARS OF AGE

1. Complete the following requirements:

A. Four copies of Certificate of Live Birth (It should be duly accomplished and signed by the proper parties)

B. Accomplished the Affidavit for Delayed Registration at the back of Certificate of Live Birth by the father, mother, or guardian, declaring therein, among other things, the following: 

  • name of a child
  • date and place of birth
  • the name of the father if the child is illegitimate and has been acknowledging by him
  • if legitimate, the date and place of marriage of parents
  • reason for not registering the birth within 30 days after the date of birth
WATCH:How to apply for a late registration of Birth Certificate



WATCH:Late civil registration process



If the party seeking the late registration of birth of an illegitimate child is not the mother, the party shall, in addition to the foregoing facts, declare in a sworn statement the recent whereabouts of the mother.

C. Any two of the following documentary evidence which may show the name of the child, date, and place of birth, and name of a mother (and name of a father if the child has been acknowledged)
  • baptismal certificate
  • school records such as nursery, kindergarten or preparatory
  • income tax return of parent/s
  • insurance policy
  • medical records
  • other, such as certification from the barangay chairman
D. An affidavit of two disinterested people who might have witnessed or known the birth of the child.

IF THE PERSON IS EIGHTEEN (18) YEARS OLD OR ABOVE


1. Complete the following requirements:


A. All the requirements stated above for the person who is under 18 years old;

B. Certificate of Marriage, if married

2. Bring the requirements and necessary documents and filed it into the Office of the Civil Registrar of the place where the birth is occurred.

(WATCH:NSO Late Registration of Birth)


3. The Civil Registrar will examine the application for delayed registration of birth whether it has been completely and correctly filled and if all the requirements are present or complied.

4. In the delayed registration of the birth of an alien, travel documents showing the origin and nationality of the parents shall be presented.




DELAYED REGISTRATION OF DEATH

Complete the following requirements:

A. Four copies of Certificate of Death, which must be accomplished correctly and completely

B. An Affidavit for delayed registration which shall be executed by the hospital or clinic administrator if the person died in a hospital, clinic or in a similar institution, or by the attendant at death if the person died elsewhere. 

In default of the hospital or clinic administrator or attendant at death, the affidavit shall be executed by any of the nearest relative of the deceased, or by any person having legal charge of the deceased when the latter was still alive;




C. The affidavit referred to shall state among other things,

  • name of the deceased
  • the facts of his death
  • the date and place of burial or cremation
  • circumstances why the death was not reported for registration within 30 days after death

D. Authenticated copy of the certificate of burial, cremation, or of other means of corpse disposal; and

E. Approval for registration by the health officer in the box provided in the Certificate of Death



DELAYED REGISTRATION OF MARRIAGE

In the delayed registration of marriage, the solemnizing officer or the person reporting or presenting the marriage certificate for registration shall be required to execute and file an affidavit in support thereof, stating;

  • the exact place and date of marriage
  • the facts, and circumstances surrounding the marriage, and
  •  the reason or cause for the delay

If you completed all the requirements above depending on what kinds of documents you want to process, just submit them to your nearest Local Civil Registry Office. They will tell you how many days you have to wait to have your documents.

About the payment, according to National Statistics Office, this will be depending on the local government units (LGUs), because each one has its own Local Revenue Code or ordinances that governs the amount to be paid for those documents or penalty.


There are LGUs also that no longer impose payment in registering late for birth, marriage or death as part of their programs.

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